Food Chemistry, Quality Assurance, Quality Control
4 Year Degree
The Quality Assurance Supervisor plans directs the Food Safety & Quality Assurance programs that have been designed to ensure the production of safe quality food products. Ensures that all products produced are in line with company policies and procedures, as well as meet or exceed internal & customer expectations. The QA Supervisor is directly responsible for day to day lab operations. Including: lab coverage during absences, during vacations and/or as needed, as well as assisting the QA Manager with the continued implementation of SQF, food safety & quality systems.
Essential Duties and Responsibilities
The essential functions include, but are not limited to the following:
Assist the QA Manager with various tasks as assigned.
Help to develop and implement new documents, policies, procedures and spreadsheets as applicable to the SQF code, Oregon Tilth, Non-GMO standard’s & FSMA regulations.
Assist QA Manager with verifying production documents directly related to SQF, FSMA, Non-GMO and food safety are fulfilled as deemed necessary.
Other tasks as assigned.
Back-Up QA Manager during vacations or absence.
Back up QA technicians during vacations, absences & as need or required. This may entail going between shifts temporarily.
Coordinates problem solving activities as they relate to food safety and quality.
Assure all employees follow all GMP’s, safety rules and quality procedures/systems. Coach & educate employees when necessary.
Reacts appropriately to food safety and quality issues.
Manage SQF vendor compliance & documentation.
Work with supply chain to assure all vendors are going through the vendor approval process before purchasing, according to supplier approval checklist.
Assure that all vendors are submitting the required documentation for each ingredient purchased and that vendors are submitting all documentation through OUR RECORDS online portal
Maintain a good relationship with vendor’s regarding documents, updated documents and needed documents.
Assure that all packaging vendors are also going through the vendor approval process and submitting documents according to Document# I-5.
Assist with maintaining the document control program according to policy.
paperwork verifications on documents assigned by the QA Manager. Assure that the documents are completed and that data is accurate.
Perform daily document verification, assuring to sign & date each document reviewed.
Perform training or retraining directly related to records as necessary & file documentation in an orderly manner in the file cabinet.
Assist with complaint, quality and food safety investigations & reconciliations.
Come up with preventative measures as applicable & needed.
Obtain retention samples for investigations.
Maintain the plant’s training program & arrange training for new hire orientation through Succeed program.
Log all additional training activities into the training spreadsheet/register, including al additional Training & all retraining’s.
Monthly GMP audits individually in place of the QA Manager.
Document results & follow up with corrective actions – Email with pictures to the team of any concerns.
Work with Sanitation Manager to develop effective SSOP’s, tasks, verification procedures, monitoring procedures, etc. as needed.
SQF audit preparations.
Assist with annual validation and verification activities
Assist with corrective actions as needed & maintain CAPA log
Keep the annual 3rd party equipment calibration logs up to date.
Keep current calibration certifications on file for all equipment, weights, or testing standards, work with outside vendors to schedule calibrations as needed/required.
Manage annual equipment calibration process & make sure all is completed prior to SQF audit.
Assure that any issues that may arise during Oregon Weights and Measure’s visit are communicated to the team (such as a scale needing replaced)
Glass & Hard Plastic Audits: (Completed by either QA Supervisor or QA Manager)
Glass & Hard Plastic Audits: (Completed by either QA Supervisor or QA Manager)
Periodic KPI audits to assess SQF & GMP compliance
Trace Analytics Air Purity Testing: Annually. (Completed in house with T.A test kit)
Kosher walk-through with the Rabbi. (As needed in place of QA Manager)
Accompany the Rabbi during a visit & assure that issues are communicated to the QA Manager.
Attend various meetings as necessary and applicable to department needs.
Manage QA hold program & assist QA manager with product hold investigations & reconciliation. Write reports for hold meetings.
Update digital hold log as necessary, create action items and hold disposition during investigations.
Assist QA Manager with issuing RCA’s for holds created to determine root cause.
Monitor pest control program with Sprague pest control technician & assist with corrective actions.
Keep contact with Sprague rep’s during their visits.
Assure any and all issues or open conditions with PC technician are addressed and communicated to the team and/or maintenance as needed.
Assure that the Sprague online logbook is accessible and has all needed materials and documentation for ORGANIC and SQF audits. All documentation must be valid/kept current.
Prepare all necessary documentation & action items for our annual organic audit with Oregon Tilth.
Attend management team meetings, keep notes & distribute as necessary
Collects samples for vendor testing & validation studies – As needed
Daily approval of PAYCOM Timesheets
Physical Demands and Work Environment
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to stand; walk; use hands to finger, handle, or feel; reach with hands and arms; talk or hear and taste or smell. The employee is occasionally required to sit and stoop, kneel, crouch, or crawl. The employee must regularly lift and /or move up to 10 pounds, frequently lift and/or move up to 25 pounds and occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, depth perception and ability to adjust focus.
Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently exposed to wet and/or humid conditions and moving mechanical parts. The employee is occasionally exposed to fumes or airborne particles; toxic or caustic chemicals; outside weather conditions and extreme cold. The noise level in the work environment is usually moderate.
This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments. All duties and responsibilities are essential functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbents will possess the skills, aptitudes, and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities. This document does not create an employment contract, implied or otherwise, other than an “at will” relationship.
Minimum Qualifications (Knowledge, Skills, and Abilities)
Requires a bachelor’s degree in food science, microbiology, biology, and/or related field.
At least 4 years or more of departmental leadership experience in a culturally diverse environment with experience mentoring, coaching, and team building.
Knowledge of basic GMP's, SQF, FDA, USDA and HACCP programs.
Completed a HACCP Training Course.
Requires a general knowledge of manufacturing methods and equipment.
Ability to write reports, business correspondences and procedure manuals.
Demonstrate strong leadership skills, detailed oriented and accurate problem-solving skills.
Ability to effectively present information and respond to questions from groups of managers, clients, customers & other internal employees.
Additional Salary Information: Personal Bonus eligible
Internal Number: QCSPV2020
About Trailblazer Foods
Trailblazer Foods supplies top-quality branded and private label products to leading grocery retailers, food and beverage brands, and the food service industry.
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